TERMS & CONDITIONS  HALEAKALĀ National Park

Please Read Carefully the TERMS and CONDITIONS below, before applying...

IMPORTANT: Please Note: this is not an National Park Service (NPS) affiliated residency this year

COVID-19 SAFETY: Face masks may be required on NPS-administered lands where physical distancing cannot be maintained and in all NPS buildings and facilities. Park operations vary based on local public health conditions. Before a residency, please check the park website to determine its operating status. Additional details are available at www.nps.gov/coronavirus

In addition, artist residents must abide by any Federal Travel Regulations and by the dedicated State of Hawai’i Coronavirus policies: Visit hawaiicovid19.com/travel (link is external) for the most up-to-date information. It is your responsibility to stay up to date with and follow the state’s COVID policies. The information and links provided here are for general information only. Be aware that these regulations change without notice. Click here (link is external) for the Trusted Travel Partners list and click here (link is external) for self-quarantine requirements.

LODGING AND PRESENTATION VENUE: The artist in residence will be granted lodging and a venue (this may be online as decided by NPAF) for at least one Public Event / Presentation of a workshop, lecture, or concert. Please indicate in your application if you would like to give more public presentation(s). The artist must commit to the entire month term that they will be applying for. 

INSURANCE: All insurance including automobile, health, accidental, and insurance to cover all art, supplies, personal items is the sole responsibility of the artist as any and all insurance will not be provided by NPAF. Proof of insurances must be provided. Any and all terms herein may change and are subject to the approval of the NPS and NPAF. All insurance is required of the selected artist(s) including automobile, health, accidental and insurance to cover all art, supplies, personal items and is the sole responsibility of the artist as any and all insurance will not be provided by NPAF or park Friends groups. Proof of insurances must be provided. 

FOR THE ARTISTS: An ‘Artist Couple’  or ‘Artist Group’ is defined as a creative partnership—not necessarily spousal or legal—between two or more people for the purpose of making artwork inspired by this residency. ONLY ONE PERSON ON THE APPLICATION IS REQUIRED TO BE AN ARTIST. ALL can be artists, but only ONE is required. Artists may not consider any additional unlisted party a part of the AiR program unless they were included as an “artist couple” or “artist group” in the artist’s original application and proposal. Residency, housing, and other park amenities are exclusively for the artist’s use only. For the purposes of this Haleakalā National Park NPAF Artist in Residence Permitting Process, every person attending the residency is considered an applicant.

PUBLIC INTERACTIONS: Artists must address, in their proposal, how they plan to engage the public, in Plein air and/or during art process time and in their public engagement. Any ideas for public interaction will be considered but must be authorized explicitly by NPAF. This can include public programs, special engagements, en Plein Air locations, and social media for public engagement purposes.

ARRIVAL: Artists or Artist couples must schedule their arrival between 10-3 on federal workdays, and must have their own transportation for the month of the residency.

PARK RULES: While in the park, artists will abide by all park rules, NPS rules, and regulations concerning all aspects of the park and its environment.

USE OF PARK RESOURCES AND ORIENTATION: The parks in Hawai’i are historically religious and cultural treasures, and as such are subject to extra care and consideration. This process may be inclusive of advice and recommendations of cultural advisors and/or Kupuna (Hawai’ian Elders or Spiritual Leaders). This process is necessary in order to educate and maintain the integrity of the park, the AiR program and to honor the cultural heritage of Hawai’i and its’ sacred volcanoes. 

RESPONSIBILITIES: Artists need to provide their own art supplies, equipment, personal items, all insurance, and reliable transportation. Artists should be self-sufficient, independent and enjoy working in a public environment, and able to commit to the full AiR term.

Special Requirements: 

PRESENTATIONS: Artists may present, at minimum one, one-hour public program, workshop, concert, or lecture during their residency inspired by Haleakalā National Park, which can be presented at a venue, or online as deemed by the NPAF staff. This presentation (above) may be the same program repeated and will reflect the artist’s medium, interest, and park experience. Workshops are open to the public at large. Artists must provide their own car and liability insurance, supplies, and equipment for these presentations. 

ADDITIONAL PRESENTATIONS: We also encourage artists to give public presentations in their own community about their residency experience inspired by Haleakalā National Park to further broaden the reach of the program’s purpose.

INTERNATIONAL ARTISTS: We have hosted a number of international artists successfully in the past. We encourage you to apply. However, depending on the visa that is required of you for your stay by the relevant federal agency, NPAF may not be allowed under U.S. law to convey donated, travel, or other funds to you for the residency. We may be able to reimburse you up to the total amount (if any) stated in the park application. All stipends and/or reimbursements are governed by the U.S. and your country of origin, NPAF abide by these laws. So if this is crucial, please check with the U.S. embassy/consulate in your country.

INTERRUPTIONS, CANCELATIONS, AND RESCHEDULING: NPAF cannot guarantee or be held responsible for AIR interruptions or cancellations because of Government decisions or natural causes. The artist in residence program may be canceled or interrupted due to a government shutdown, for unforeseen circumstances, or during any hazardous weather conditions including, but not limited to, park closings, fire danger, etc. No funds, grants, or stipends will be issued if the program is canceled or interrupted for any reason.

The artist(s)-in-residence program may be canceled or interrupted due to a government shutdown, artist non participation, or during any hazardous weather conditions, including, but not limited to, hurricanes, fire danger, environmental concerns, or any unforeseen circumstances, natural or otherwise, to which NPAF and any affiliates will NOT be held accountable or responsible, no refunds will be issued. NPAF cannot guarantee or be held responsible for AIR interruptions, nonacceptance of AIR program, artists, artwork or cancellations, or delays because of Government decisions or natural causes. NPAF will try to make all efforts to reschedule a delayed residency, but cancelations do occur. The remainder of the residency term may be negotiated to be made up at a later date. 

ARTIST SELECTION POLICY: Only selected artists will be contacted. It is the artists' own initiative to check the status of their proposal submission through accessing their proposal submission through the URL for which they applied. At request, through the URL, we will allow edits and additions up to ten days before the deadline. If you are contacted as a finalist & if our panelists feel that further detail is needed for the application — finalists will be asked to submit the required materials (such as a detailed proposal, etc)

REGARDING CONTRIBUTIONS: NPAF is NOT responsible for and will not return any application donation fees, contributions, monies spent, monies owed, or any funding if there is a natural occurrence or anything that interrupts, changes, delays, or cancels the program in any way. Fees are donations/contributions and on par with comparable fees, to contribute a higher or unpublished amount as a donation, contact NPAF. 

ARTIST’S COMMITMENTS: If the chosen artist cancels, delays, or in any way impedes the program after committing to the program, they will be held responsible for all funding and expenses devoted to any part of the program. The accepted artist will owe any funds spent or owed by/to NPAF as it pertains to the program if the artist(s) cancels, delays, or changes any part of the program. If the AiR program is terminated or interrupted, the artist(s) in residence may be directed to relocate from the park or hazardous area. The remainder residency term may be made up at a later date at the discretion of the NPAF.

Artist(s) will be responsible for all costs affiliated with the program if they are the selected artists(s) to the program, and then cancel, change or delay the program in any way, prior, during, or post the residency term. 

USE OF ARTWORK AND LIKENESSES: Applicants grant use of any and all pieces of their submitted application proposal materials to further the purpose of the program (and/or promoting the selected artist(s)) through television, radio, interviews, magazines, books, internet, newspapers, grants or endowment applications, presentations and any and all media.

POLICIES & TERMS MAY CHANGE: Any terms herein may change without notice and are subject to the approval of NPAF, or any governing entity. All AiR participants may be required to accept further conditions and contracts including but not limited to; Background checks, codes of conduct, Gift and/or donation agreements, images releases for their person and/or artwork, codes of conduct, special use permits, rules and regulations, housing agreements, volunteer in the parks contracts, J-1 visa application and acceptance (for international artists) and any other apparent and unforeseen agreements required of any governing entity, namely NPAF (NPAF and affiliates sponsor and support this specific program) and all pertaining laws. All funding and acceptance to programs are subject to U.S. and international laws. Any terms herein may change without notice and are subject to the approval of the NPAF or any lawful governing entity.